Job Description

Job Description and Duties

The Secretary of State (SOS), Fiscal Affairs Division is recruiting to fill a permanent, full-time, Senior Accounting Officer (Specialist) position in the Accounts Payable Section. The position is located in downtown Sacramento, near Light Rail, Downtown Commons, and other amenities in the rich architectural-styled SOS building.

Under the general supervision of the Accounting Administrator I (Sup.), the Senior Accounting Officer (Specialist) independently performs the more difficult accounting duties at the second journey level; and requires an understanding of the accounting processes which include but are not limited to Accounts Payable payment processing functions, monitoring agency cash and appropriation balances, and working with accounting staff to correct payment issues and transactions with the State Controller’s Office (SCO) and the state accounting systems to ensure integrity of financial data. The incumbent will post accounting transactions in the Accounting FI$Cal system, audit travel related expenditures, process monthly reconciliations of Office Revolving Funds and Encumbrances, analyze expenditures and appropriations, and examine/manipulate large sets of data using Excel spreadsheets. This position will aid in the administration of established policies and procedures and will have ongoing contact with various levels of departmental staff, management, control agencies, other government office, vendors, and members of the public.

Desirable Qualifications:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Possess excellent organization and time management skills
• Skill to multi-task in managing work and meeting deadlines
• Ability to analyze data, draw sound conclusions, and adopt an effective course of action
• Knowledge of accounting principles and procedures, state accounting rules and regulations
• Knowledge and experience in accounts payable and the reconciliation of accounts
• Ability to communicate effectively in both writing and orally
• Knowledge and experience using the Financial Information System for California (FI$Cal)
• Knowledge and experience in processing travel reimbursements
• Knowledge of computer skills and intermediate level knowledge of Microsoft Excel and Word applications

Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order.  Applications that do not follow the directions as identified above, provide incomplete responses, or do not submit a Supplemental Questionnaire will not be considered.

1. Describe your knowledge and experience with Accounts Payable activities, accounting principles and procedures, accounting rules and regulations, and year-end closing processes.
2. Please describe your approach to managing changing priorities and competing workloads to ensure deadlines are met.

You will find additional information about the job in the .

Working Conditions

• The Fiscal Unit experiences periods of peak activity throughout the year. As is typical in accounting offices, during peak times such as year-end, which typically runs from June to August, time out of the office will be on a restricted basis. During those peak periods, mandatory overtime will be required.

• Positions provide hybrid telework opportunities based upon the agency’s telework policy and business needs.

Special Requirements

Education: When using education to meet minimum qualifications, education must include the specified accounting or closely related course work. Please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). If your degree is not in one of the specified degrees as stated in the Class Specifications, please provide a copy of your most recent unofficial transcripts to be evaluated for comparability. Candidate may be required to provide transcripts prior to hire.

Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link:  CalCareers

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Supplemental Application - Please submit your responses to the supplemental questions as indicated above. 

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