Job Description
OFFICE & MARKETING ASSISTANT Location Miami, FL : Company Information Universal Asset Management (UAM) is an industry leader in the business of buying, selling, leasing, managing and recycling a wide variety of commercial aviation assets for an array of clients. The company specializes in Asset and Inventory Management, Aircraft Leasing, Component Sales, End-of-Life Recycling Programs and innovative technology research and development. Headquartered in Memphis Tennessee, the company has undergone considerable change and experienced monumental growth over the past decade. UAM has expanded to include offices and assets on six continents. UAM has implemented new technologies in every division and role throughout the company while transforming warehouses and UAM aircraft facilities to over five times their size. In March of 2017, UAM was acquired by ARI, a Hong Kong company, focused on commercial aircraft leasing and asset management. The Company's business units are:
- Global Headquarters - Memphis, Tennessee
- CALC-UAM Americas Headquarters - Miami, FL
- Disassembly facility and warehouse - Tupelo, Mississippi
- Sales office - Brighton, UK
- ARI, Hong Kong, China
- China Aircraft Disassembly Centre, Harbin, China
Description & Responsibilities Provides a high-level of administrative support. Performs routine clerical and administrative functions, such as drafting correspondences, scheduling interviews/appointments, organizing, maintaining records, HR file management, social media posting, marketing assistance, researching grants and external opportunities for the company. This role requires a combination of strategic thinking, multi-tasking, Microsoft skills, and the ability to communicate effectively. The Director is responsible for the following duties: - Is expected to be a visible, engaged leader, highly focused on developing the growth and profitability of UAM and the Business Development team.
- Production of all business metric reporting including the monthly reporting, annual reporting and forecasting, for use by Executive Management Team.
- Forecasting, budgeting, and planning activities including the development and implementation of initiatives (KPIs) to improve operational performance and to manage and control all accounting and operational activities.
- Update the financial and pricing models, maintain them and improve these efficient tools to create current sales forecasts for the purpose of tracking value or submitting a bids.
- Ensure purchase decisions are made to achieve company targets for growth, profitability, and performance.
- Meet established deadlines to ensure satisfaction is met at the highest levels with all aspects of UAM's interaction with their customers from initial contact through delivery and execution.
- Consistently champion the UAM brand values, people values, community initiatives, demonstrating the vision for others, and acting as a role model both within UAM and externally.
- Develop and execute strategies to expand the company's revenue streams. This includes identifying new business opportunities, partnerships, and markets.
- Build and maintain strong relationships with key clients, partners, suppliers, and stakeholders to ensure long-term business growth and mutual success.
- Execute and assist in trading activities, which could involve financial instruments, Lead negotiations to secure favorable terms for the company.
- Stay updated on industry trends, market dynamics, and competitive landscape to identify opportunities and potential risks. Use this information to make informed business decisions.
- Manage a team of professionals involved in business development, trading, and related functions. Provide guidance, mentorship, and support to drive team performance and achieve goals.
- Analyze financial data, market trends, and trading performance to make strategic decisions that contribute to the company's profitability and growth.
- Develop and implement risk management strategies to mitigate potential trading and business-related risks, ensuring compliance with regulations and industry standards.
- Monitor and evaluate the effectiveness of business development initiatives, trading activities, and partnerships against established goals and metrics.
- Other duties as assigned.
Qualifications & Experience - Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
- Follow up on leads.
- Arranges with vendors for services, prepares agendas, gathers, and organizes supporting information.
- Schedules, assigns, and prioritizes workload by setting appropriate deadlines.
- Assist in all marketing aspects including but not limited to social media posting, newsletters, business cards and other media requests.
- Responds to inquiries and requests for information (internal & external) requiring knowledge of departmental, company policies, procedures and products.
- Performs administrative duties associated with scheduling interviews, meetings and planning events.
- Performs general office duties, such as ordering supplies, maintaining records (electronic and physical), and management database systems.
- Opens, sorts, and distributes incoming correspondence.
- Provides clerical support to other departments.
- Perform various clerical duties.
- Operate equipment such as copiers, printers, computers
- Occasional running errands (post office, fedex, supply store)
- The company reserves the right to add or change duties at any time
- Strong communication skills; proficiency in written and spoken English.
- Proficiency in Office Suite, i.e. MS Excel, PowerPoint, etc.;
- Excellent written and oral communication skills.
- Creative, resourceful, hard working.
- Job Qualifications
- Education: Associate degree
Experience: - 3-5 years of related experience; or equivalent combination of education and experience
Skills - Excellent verbal and written communication
- Active listening
- Service orientation and customer focus
- Coordination
- Time management
- Monitoring
- Judgment and decision making
- Organization and prioritization are the core elements of the Office & Marketing Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list
- Courteous, reliable
- Strong work ethic
- Multitasking ability
Job Tags
Full time,