Job Description

T he Study at University of Chicago is currently seeking an Accounting Clerk, to process the hotel's accounts payable and receivables, travel agent and group booking commissions general cashiering tasks, and income auditing. Provide direction to the night audit team to ensure proper revenue reporting, design night audit reports for the audit of daily POS revenue and payment reconciliation.  Ensure that all invoices are paid on a timely basis and all policies and procedures are followed. Prepare and issue billings and back up for functions booked by the Banquet and Sales Department. Support Controller and The Study Hotel Chicago team, manana the hotel's Accounting Department and provide the General Manager and Corporate Office with accurate, and relevant financial data to ensure the smooth operation of the property. This position is responsible for the administration of accounts payable, accounts receivable, general receivable, general cashiering, income auditing and general ledger functions.

Our caring and attentive associates reinforce our principal belief that guest service is our highest priority. We have opportunities for energetic, service-oriented individuals who are experienced in providing efficient service and memorable experiences.

Salary Range: $25.00-$26.00 per hour 

Accounts Payable

• Ensure that processing of all invoices is completed properly
• Maintain complete and accurate files to handle vendor inquiries
• Reconcile vendor statements and solve any discrepancies
• Maintain W-9 forms as necessary for year- end tax records
• Ensure all vendor bill addresses and attention headings are appropriate
• Reconcile outstanding purchase orders monthly
• Review reoccurring purchases across multiple vendors for price analysis

• Ensure that all billings go out in a timely manner and with supporting backup for all charges.
• Review weekly and invoice Expedia Collect guest stays.
• Audit charges posted to master accounts for accuracy.
• Audit City Ledger for proper billing information and complete backup.
• Audit Guest Ledger and communicate with Front Office Manager and Sales Department on open account collection.
• Review weekly billing instruction of group resume against group accounts for accuracy in billing.
• Prepare month-end accounts receivable aging and delinquency status reports.
• Perform credit inquires on pending direct bill accounts and review with Controller.
• Handle correspondence and communication to customers regarding billing matters.
• Processes payments accurately on Direct Bill Accounts.
• Assist Sales Department with group and catering billings, as needed.

Income Audit

• Prepare Daily Report
• Review night audit reports for accuracy for POS balancing
• Review manual postings and adjustments posted by front desk
• Maintain tax exempt backup.
• Create house accounts in HMS as necessary for promotional tracking.
• Prepare monthly gift card ledger reconciliation.

Travel Agency & 3 rd OTA Reservation Billing validation

• Verify Travel Agent Request for commission against guest stays and commissionable rates.
• Verify monthly online travel agent bookings against PMS systems for accuracy prior to billing.

General Cashier

• Complete daily deposits and weekly bank deposits
• Make change.
• Issue and audit house banks quarterly
• Complete Petty Cash reconciliations

Additional Duties

• Respond to credit card disputes in a timely manner using merchant portals.
• Manages Tax exemption certification forms.
• Assist Controller as needed.
• Perform other duties assigned by management.

Fundamentals

• Education: High School Diploma
• Experience: A minimum of 1 year in a similar role within the hospitality industry, preferred but not required.
• Strong proficiency with Microsoft Excel, Word, and Outlook.
• Excellent verbal and written interpersonal communication skills.
• Strong organizational skills including follow up, time management, ability to multi-task and manage multiple priorities in a fast-paced environment.
• Ability to positively communicate and interact with all hotel departments, external vendors, and guests.
• Study Hotels is a drug free workplace.
• Pre-employment background check required.

About Us

The Study at University of Chicago, the third property of the Study Hotels brand, is located on the Midway Plaisance of the University of Chicago in Chicago, Illinois.

The 167-room hotel features areas of discovery and connection placed throughout for purposeful guest interaction, including custom writing desks complete with postcards to encouraging guests to connect with family and friends' postage free. Guest rooms and public spaces are designed around a bright, uplifting palette, reflective of contemporary residential living.

Eligible full-time team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays.

Study Hotels is an Equal Opportunity Employer and does not discriminate on the basis of age, race, religion, disability, nationality, sex, sexual orientation, or any other category protected by federal, state, or local law.

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