Job Description

Position Overview (Grant Coordinator P2)

The Office of Research & Policy (ORP) supports sponsored funding/research activities within the College of Education & Human Development, which includes seven academic departments and two college-wide research centers. The ORP service model provides highly specialized services that are responsive to researchersâ™ individual needs, which may include activity classified as grants, gifts, or external sales. The officeâ™s four grant coordinators work independently and make decisions on how best to provide strategic support for the research agendas of the units to which they are assigned. The grant coordinators work one-on-one with faculty to develop grant proposals and serve as the first point of contact for research-related questions in their units. 

The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer.

Position Overview (Grant Coordinator P3)

The Office of Research & Policy (ORP) supports sponsored funding/research activities within the College of Education & Human Development, which includes seven academic departments and two college-wide research centers. The ORP service model provides highly specialized services that are responsive to researchersâ™ individual needs, which may include activity classified as grants, gifts, or external sales. The officeâ™s four grant coordinators work independently and make decisions on how best to provide strategic support for the research agendas of the units to which they are assigned. The grant coordinators work one-on-one with faculty to develop grant proposals and serve as the first point of contact for research-related questions in their units. The primary responsibilities of this position go beyond financial and compliance matters to include advising the grants program within the units supported, providing leadership to administrative and financial staff involved in grants management within their units, and solving complex problems that affect entire research teams, centers, and departments. 

The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer.

Job Responsibilities (Grant Coordinator P2)

Pre-award Proposal Development & Preparation (60%)

• Prepare and submit all grant proposals within assigned departments 
• Serve as a liaison between researchers and SPA during the proposal submission process
• Interpret University of Minnesota and sponsor policies
• Coordinate proposal review and presentation
• Work with researchers to develop budgets that fit research plans
• Coordinate and prepare detailed bids for research-related external sales activities
• Oversee systems entry and approvals (EGMS, Grants.gov, etc.)
• Ensure compliance with departmental, collegiate, university, sponsor, and federal grant regulations
  

Research Development (10%)

• Build professional relationships with researchers that demonstrate a strong understanding of researchersâ™ interests, needs, and long-term research objectives
• Work with the Director of ORP and the Associate Dean for Research on special projects
• Identify and contribute funding opportunities for CEHDâ™s biweekly funding newsletter
• Cultivate relationships with and knowledge of current and potential funding sponsors
  

Project Management (20%)

• Provide coordination as needed through the entire grant process from idea to award closeout
• Interpret UMN policy to determine whether a given project is a gift, grant, or external sale 
• Interpret sponsor and University proposal and award guidelines (and the practical impact of those guidelines) to unit staff and leadership
  

Education & Training (10%)

• Help plan and attend CEHDâ™s ongoing âœcoffee breaks for grants❠seminars
• Represent CEHD in the University of Minnesota research community, participating in groups such as the Grants Management Users Network
• Seek out personal professional development opportunities and be well-informed of issues and trends in research administration

Job Responsibilities (Grant Coordinator P3)

Pre-award Proposal Development & Preparation (50%) 

• Be responsible for preparing and submitting all grant proposals within assigned departments from initiation to submission 
• Advise researchers on issues such as fit with sponsor, submission timing, review panels, project team makeup, cost sharing, etc.
• Coordinate proposal review and presentation 
• Work one-on-one with researchers to operationalize research ideas through budgets, personnel planning, and knowledge of departmental and university systems 
• Coordinate and prepare detailed bids for research-related external sales activities 
• Oversee systems entry and approvals (EGMS, Grants.gov, etc.) 
• Ensure compliance with departmental, collegiate, university, sponsor, and federal grant regulations 
• Review, edit, and write elements of proposals as needed 

Research Development (20%) 

• Build professional relationships with researchers that demonstrate a strong understanding of researchersâ™ interests, needs, and long-term research objectives 
• Work closely with researchers to help them meet their research goals 
• Work with the Director of ORP and the Associate Dean for Research to deliver College of Education & Human Development research development initiatives
• Identify and contribute funding opportunities for CEHDâ™s biweekly funding newsletter 
• Cultivate relationships with and knowledge of current and potential funding sponsors 

Project Management (20%) 

• Provide coordination as needed through the entire grant process from idea to award closeout 
• Determine whether a given project is a gift, grant, or external sale in keeping with UMN policy
• Serve as a liaison between researchers and University organizations such as SPA, OVPR, IRB, and the UMF, ensuring that the requirements and timelines of each organization are met while keeping the overall goals of the research project in mind 
• Interpret sponsor and University proposal and award guidelines (and the practical impact of those guidelines) to unit staff and leadership 

Education & Training (10%) 

• Evaluate researchersâ™ needs for training and education and advise them on how to meet those needs
• Consult on and help plan CEHDâ™s ongoing âœcoffee breaks for grants❠seminars 
• Represent CEHD in the University of Minnesota research community, participating in groups such as the Grants Management Users Network 
• Engage in national professional associations such as NCURA, SRA, NORDP, or topic-specific organizations 
• Seek out personal professional development opportunities and be well-informed of issues and trends in research administration

Required Qualifications (Grant Coordinator P2)

• BA/BS plus at least two years of experience or a combination of related education and work experience to equal at least six years.
• Experience with budget development. 
• Experience preparing and submitting grant proposals from a variety of funding sources, including federal agencies. 
• Ability to build and maintain strong relationships with researchers.
• Experience with technology as related to the needs of the position.  
• Ability to collaborate effectively with people from a variety of communities, backgrounds, and identities.
  

Preferred Qualifications (Grant Coordinator P2)

• Demonstrated effectiveness in problem solving. 
• Familiarity with Grants.gov, eRA Commons, Research.gov, and other federal proposal submission systems.
• Familiarity with Minnesota Grants Electronic Management System (MN-GEMS), Enterprise Financial System (EFS), UM Reports/UM Analytics, and other University of Minnesota systems. 
• Excellent verbal and written communication skills and ability to effectively interface with all levels of the organization. 
• Experience with higher education institutions and an understanding of the academic culture.

Required Qualifications  (Grant Coordinator P3)

• BA/BS plus at least four years of experience or a combination of related education and work experience to equal at least eight years. 
• Experience preparing, editing, and submitting grant proposals from a variety of funding sources, including federal agencies.
• Experience with pre-award research administration, including budget development. 
• Experience with higher education institutions and an understanding of the academic culture.
• Ability to build and maintain strong relationships with researchers
• Ability to work independently and make day-to-day operational decisions without supervision.
• Experience and expertise in technology as related to the needs of the position.
• Ability to collaborate effectively with people from a variety of communities, backgrounds, and identities. 

Preferred Qualifications  (Grant Coordinator P3)

• A master's or other advanced degree is preferred. 
• Current or past grant-related work in a higher-education setting. 
• Familiarity with Minnesota Grants Electronic Management System (MN-GEMS), Enterprise Financial System (EFS), UM Reports/UM Analytics, and other University of Minnesota systems. 
• Familiarity with Grants.gov, eRA Commons, Research.gov, and other federal proposal submission systems. 
• Successful experience consulting with diverse clients on grant requests and funding strategies.
• Excellent verbal and written communication skills and ability to effectively interface with all levels of the organization.
• Demonstrated ability to work effectively with complex and sensitive issues.

About University of Minnesota Twin Cities

The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.

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Job Tags

Work experience placement, Flexible hours,

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