Job Description

Job Description:

• Leads and directs three distinct teams responsible for University-wide procure-to-pay systems, supplier management, and customer engagement.
• Responsible for the oversight and functional system administration of the procure-to-pay systems at the University including Oracle, Concur, PaymentWorks, Nimbello, eShipGlobal, OptiFreight, etc.
• Responsible for the University-wide supplier management strategies that meet the needs of the University community.
• Acts as a liaison between campus stakeholders, University technical functions, third-party software suppliers and the Procurement and Payment Services organization.
• Develops and maintains the procure-to-pay business continuity strategy and plans.
• Ensures all business processes are documented appropriately, executed, and contain appropriate controls.
• Identifies, evaluates, and creates strategy proposals for process and solution improvements that further the procurement and payment vision of the University.
• Provides project management support for new procure-to-pay initiatives.
• Coordinates and oversees the campus-wide spend management program including regular engagement with campus-unit partners.
• Supports the data analytics needs of the procurement category teams to drive results for the enterprise-wide strategic sourcing initiatives.
• Establishes and maintains productive working relationships with a variety of stakeholders including F&A leadership, campus stakeholders, external constituents and procurement and payment colleagues within the University and its affiliates including the Medical Center and National Laboratories.
• Provides quality assurance review, audit and reporting support for procure-to-pay processes, including cost containment, contracting, requisitioning, and disbursement.
• Leadsthe reporting aspects of the Procurement and Payment Services team including scorecard and operational reviews.
• Supports the Assistant Vice President, Procurement and Payment Services in identifying and implementing opportunities for continuous improvements in processes, systems, and procedures.
• Oversees and directs the teams responsible for the management of key categories of university-wide or enterprise-wide expenditures.
• Interfaces with senior/executive leadership internally and within our affiliates, external supplier organizations and civic or governmental bodies.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree, preferably in accounting, finance, or related area.
• Master's degree.

Experience:

• A minimum of ten years of experience in a financial setting with a minimum of five years of experience in a managerial role.
• Strong project management experience including knowledge of implementation methodologies, project work planning and status reporting.
• Background in a not-for-profit higher education institution.

Certifications:

• CPA or procurement/accounts payable certification.

Technical Skills or Knowledge:

• Familiarity with administrative processes, procedures, and systems within a university setting.
• Knowledge of ancillary procure-to-pay technology solutions that manage expense reporting, supplier onboarding, invoice automation and other key procure-to-pay functions.
• Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents.
• Proficient working with invoice processing platforms and ERP systems, such as Oracle, Concur, Basware, or OCR Scanning.â‹
• Knowledge of interfaces between procure-to-pay applications and other financial systems.

Preferred Competencies

• Demonstrated strong leadership experience.
• Proven history of creating and managing a performance-based, service first culture.
• Create and sustain an engaging, creative and growth-oriented employee experience.
• Thorough knowledge of procure-to-pay principles, practices and techniques.
• Proven ability to think strategically while planning, organizing, coordinating and directing multiple projects with varied requirements and deadlines in support of a complex agenda.

Application Documents

• Resume/CV (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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