Job Description

OVERVIEW

Discover the possibilities of our progressive, omnichannel approach to beauty retail. At Ulta Beauty, our E-commerce associates sit at the cutting edge of our efforts to reimagine the future of retail. Through a full suite of new and emerging technologies, this team is creating an enhanced buying experience for guests who crave simplicity, choice, personal insights and the joy of discovery. With greater interactivity. Inspired applications of big data, AI and UI/UX. And creative that persuades and delights. All of this, with the opportunity to experience smart ideas come to life .

At Ulta Beauty, we’re forever imagining. Forever striving. Forever investing in next-gen—with deep and rich opportunities for ongoing learning, growth and advancement. We encourage you to take control of your career and set your own ceiling. For curious and big-picture thinkers who can flex to the need and who want to stretch themselves through courage and conviction, Ulta Beauty provides an environment perfectly suited to your ambitions. Let’s build brilliant together.

POSITION SUMMARY:
As a DC HR Specialist in one of our Distribution Centers, you will provide support to the HR team in the areas of associate onboarding, compliance tracking, associate relations, leave of absence process, training, and procedure development. Ideal candidates for this role will have strong business acumen, excellent organizational and communication skills and an ability to build strong relationships with associates, DC leadership and peers. This position will provide invaluable experience and opportunity for growth within a fast-paced and dynamic organization.
CORE JOB RESPONSIBILITIES:
• Respond to internal and external HR and payroll related inquiries or requests and provide assistance
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
• Liaise with other distribution centers, departments or functions (payroll, benefits etc.)
• Support the recruitment/hiring process by monitoring clearing of background checks and drug tests
• Assist supervisors in performance management procedures
• Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
• Coordinate training sessions on system/policy/culture survey roll-outs to associates
• Perform segments of orientations, and update records with new hires
• Assist in ad-hoc HR projects
• Responsible for the Kronos timekeeping system, which includes all punch records for employees
• Complete all time keeping approvals such as manually entering: Leaving Early, Tardy, PTO, unexcused absences, Bereavement, etc.
• Approving all exception time, such as VTO/OT
• Complete payroll maintenance including, enrollment of new hires, merit increases, schedule changes/ org changes, etc.
• Determine eligibility for payroll discrepancy. Research issue and confirm with a supervisor before processing
• Processing and requesting of immediate pay, such as pay cards
• Processing of manual adjustments, such as grievance payments or short pays from the following week
• Responsible for creating and auditing associates pay change report.
• Respond to general email and phone inquiries directed to the Human Resources department.
• Support, organize and plan various department meetings and activities.
• Performs other related duties as required and assigned
REQUIREMENTS FOR CONSIDERATION:
• Bachelor’s degree in business or human resources or 3 years business related work experience with primary responsibility for time and attendance, and Payroll administration and processing in a Distribution Center, Supply Chain Management, or Manufacturing/Industrial environment is preferred
• Technically proficient, particularly in MS Outlook, Word ,Excel
• Experience working with multiple 3-rd party time-keeping and/or payroll software systems (currently in use: Kronos, ATS, ADP, SVMS) is preferred
• Knowledge of Wage and Hour Law, Employment Law, and other applicable regulations is preferred
• Prior experience in an administrative role scheduling complex meetings with multiple attendees using MS Outlook preferred.
• Basic understanding of HR concepts, policies and procedures. Able to troubleshoot issues or make decisions independently and drive them to closure with minimal supervision - and at the same time use good judgment on when to escalate issues.
• Proven experience in a role requiring a high degree of organizational skill and a strong sense of urgency; able to juggle and prioritize multiple tasks simultaneously while maintaining a customer service focus.
• Strong attention to detail and accuracy.
• Demonstrated written and verbal communication skills
• Demonstrated ability to be flexible, able to deal with ambiguity and change direction quickly.
• Professional maturity with an ability to maintain high level of confidentiality and a high degree of ethical standards

WORKING CONDITIONS:

Physical Work Demands
• Ability to work rotational 24/7 on-call group that will support the operation at all hours
• Ability to travel
• Ability to sit and work at computer keyboard for extended periods of time
• Ability to stoop, kneel, bend at the waist and reach on a daily basis
• Ability to perform general office administrative activities: copying, filing, delivering and using the telephone
• Ability to lift and move up to 25 pounds occasionally
• Exposure to distribution center conditions, which may include loud noises, variable temperatures, dusty environment, and strong scents related to cosmetics or fragrance.
Mental Work Demands
• Regular and on-time attendance
• Hours occasionally exceed 40 hours per week with requirement to work during Holidays

The pay range for this position is $27.02 - $35.73 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page:

ABOUT

At  Ulta Beauty (NASDAQ: ULTA),  the possibilities are beautiful . Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

Job Tags

Holiday work, Full time, Part time, Work experience placement, Local area, Immediate start, Flexible hours, Shift work,

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